Standing Delegations of Authority

Register of Authorisations

Protocol for Execution of Documents

Standing Delegations of Authority

The most recent version of the Standing Delegations of Authority was approved by Council on 23 November 2011, effective 27 February 2012.

• Standing Delegations of Authority (360kb PDF) (as at 27 February 2012)

Note: The UTS Standing Delegations of Authority were previously known as the Register of Standing Delegations.

For further information on the Standing Delegations of Authority, contact:

Richard Birrell
Manager, Policy and Secretariat, GSU
telephone 02 9514 1249
email Richard.Birrell@uts.edu.au

Registers of Authorisations

Under principle 9 of Council's Standing Delegations of Authority, a delegate may authorise an employee under that delegate’s supervision to perform certain expenditure and human resources functions for and on behalf of, and in the name of, that delegate. Any authorisation may only be granted and exercised in accordance with guidelines issued from time to time.

Expenditure of funds

Authorisations for a position to expend funds on behalf of a delegate may only be granted and exercised in accordance with guidelines issued by the Director, Financial Services:

• Guidelines for authorisations to expend funds under delegation 1.2, General Expenditure (144kb PDF)

Authorisations are to be made on the appropriate form:

• Authorisation to expend funds under general expenditure (32kb Microsoft Excel)

and submitted to the Chief Financial Officer.

The Register of Authorisations to expend funds is maintained by the Financial Services Unit:

• Register of Authorisations (238kb Microsoft Excel)

For further information on the Register of Authorisations to expend funds, contact:

Financial Services Systems
telephone 02 9514 4663 or 02 9514 4664
email FSU.Systems@uts.edu.au

Human resources functions

Authorisations for a position to perform certain human resources functions on behalf of a delegate may only be granted with approval by the Senior Deputy Vice-Chancellor. Any authorisation may only be granted and exercised in accordance with guidelines issued by the Director, Human Resources:

• Guidelines for authorisations to perform HR functions under Principle 9 of the Standing Register of Delegations (112kb PDF)

Authorisations are to be made on the appropriate form:

• Nomination form for authorisations to perform HR functions (36kb Microsoft Word)

Completed forms should be sent to Staff Services, HRU. Staff Services will liaise with the Senior Deputy Vice-Chancellor regarding approval of nominations for authorisations.

For further information on the Register of Authorisations for human resources functions, contact:

Human Resources Unit
telephone 02 9514 1079

Protocol for Execution of Documents

It is your responsibility to ensure that you exercise your delegations only in accordance with the principles that are set out on page one of the Register.

The Protocol for Execution of Documents should be used as a guide by delegates, and those who are making recommendations to delegates, to enter into agreements with third parties.

• Protocol for Execution of Documents (29kb Microsoft Word)

For further information on the Protocol for Execution of Documents, contact:

Gaye Morstyn
Director, UTS Legal Services
telephone 02 9514 1926
email Gaye.Morstyn@uts.edu.au