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Delegations

Standing Delegations of Authority

Register of Authorisations

Protocol for Execution of Documents

Protocol for Project Variations

Standing Delegations of Authority

The most recent version of the Standing Delegations of Authority was approved by Council on 16 August 2017 (effective 16 August 2017). The changes are to Delegation 2.9 — Travel, which has been amended to reflect delegations for staff approved to use Concur (the new Travel and Expenses IT system).

Notes:

  1. The changes to the delegations under the UTS Unleash: Delegations Review will not be effective until the end of 2017. Further communication will follow about the implementation.
  2. The UTS Standing Delegations of Authority were previously known as the Register of Standing Delegations.

Contact

For further information on the Standing Delegations of Authority, contact:

Richard Birrell
Manager, Policy and Secretariat
Governance Support Unit
telephone 02 9514 1249
email Richard.Birrell@uts.edu.au

Registers of Authorisations

Under principle 9 of Council's Standing Delegations of Authority, a delegate may authorise an employee under that delegate's supervision to perform certain expenditure and human resources functions for and on behalf of, and in the name of, that delegate. Any authorisation may only be granted and exercised in accordance with guidelines issued from time to time.

Expenditure of funds

Guidelines

Authorisations for a position to expend funds on behalf of a delegate may only be granted and exercised in accordance with the guidelines issued by the Director, Financial Services. See:

Authorisation form

Authorisations are to be made on the appropriate form:

and submitted to the Chief Financial Officer.

Register

The Register of General Expenditure Authorisations is maintained by the Financial Services Unit. See:

Contact

For further information on the Register of General Expenditure Authorisations, contact:

Financial Services Systems
telephone 02 9514 4663 or 02 9514 4664
email FSU.Systems@uts.edu.au

Human resources functions

Guidelines

Authorisations for a position to perform certain human resources functions on behalf of a delegate may only be granted with approval by the Provost. Any authorisation may only be granted and exercised in accordance with guidelines issued by the Director, Human Resources. See:

Authorisation form

Authorisations are to be sought and approved on the following form:

Completed forms should be sent to HR Client Services and Support, Human Resources Unit.

Staff Services will liaise with the Provost regarding approval of nominations for authorisations.

Register

The Register of Human Resources Authorisations is maintained by the Human Resources Unit. See:

Contact

For further information on the Register of Human Resources Authorisations, contact:

Manager, HR Client Services and Support
Human Resources Unit
telephone 02 9514 1074

Protocol for Execution of Documents

It is your responsibility to ensure that you exercise your delegations only in accordance with the principles that are set out at the beginning of the Standing Delegations of Authority.

The Protocol for Execution of Documents must be used by those making recommendations to delegates to enter into agreements with third parties. It is also a useful guide for delegates when entering into agreements with third parties.

Contact

For further information on the Protocol for Execution of Documents, contact:

Gaye Morstyn
Director, UTS Legal Services
telephone 02 9514 1926
email Gaye.Morstyn@uts.edu.au

Protocol for Project Variations

Delegation 1.3 on Capital Works provides a mechanism for variations to be made to approved projects and also places controls on:

  • how variations are to be assessed and approved, and
  • who can authorise expenditure for project variations where expenditure of contingency funds is required.

The Protocol for Project Variations details these controls and authorities. This Protocol must be followed for variations to projects under Delegation 1.3. See:

Contact

For further information on the Protocol for Project Variations, contact:

Deirdre Barnes
Manager, Operations
Program Management Office
telephone 02 9514 4537
email Deirdre.Barnes@uts.edu.au