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Footer Web Standard

Standard

Purpose

Scope

Responsibilities

Definitions

Application of the standard

Explanation of footer elements

Required footer elements by category of information


The Footer Web Standard has been created to give effect to sections of the Publishing on the UTSWeb Policy that relate to footers on the UTSWeb (see the Compliance section at right for links to the particular sections in the Policy and to related web standards and legislation). The Publishing on the UTSWeb Policy should be consulted in full for a broader understanding of the conditions that regulate publishing on the UTSWeb.

Standard

All webpages on the UTSWeb must display a footer that includes all required footer elements for the relevant category of information.

Purpose

The purpose of the Footer Web Standard is to ensure that:

  • information published on the UTSWeb is accompanied by an appropriate footer that contains the required footer elements as documented in this Web Standard
  • Authorising Officers and Owners of Information understand which footer elements are required in footers for different categories of information published on the UTSWeb
  • Authorising Officers and Owners of Information understand their responsibilities regarding the inclusion of an appropriate footer on all webpages they publish on the UTSWeb.

Scope

The Footer Web Standard applies to all categories of information published on the UTSWeb.

Responsibilities

Authorising Officers who administer websites are responsible for ensuring that the required footer elements for their category of information are included in the footer of all webpages on their website.

Owners of Information are responsible for providing the Authorising Officer who administers their website with the appropriate disclaimer, copyright and privacy statements for the category of information being published. Where a website has more than one Owner of Information, the person with overall responsibility for that website is responsible for devising or identifying the appropriate disclaimer, copyright and privacy statements.

Definitions

The following definitions include those listed in the Publishing on the UTSWeb Policy, as well as additional definitions relevant to this web standard.

Authorising Officer refers to all persons who have delegated authority to publish pre-approved information on a webpage or website housed within the UTSWeb.

Categories of information refers to the Publishing on the UTSWeb Policy category system that enables a clear distinction to be made between different types of information to be published on the UTSWeb. The categories of information are:

  • Category 1 — core UTS information refers to the official authoritative source of UTS information regarding the UTS Act, By-law, Rules, policies, directives, delegations, legislative compliance, UTS Council and its committees, and courses and subjects.
  • Category 2 — UTS business information refers to all information relating to the official business of UTS's executive, divisions, units, faculties, institutes and centres.
  • Category 3 — UTS teaching and research information refers to all materials that have been recorded on the UTS Digital Resource Register, which UTS staff are authorised to use for teaching purposes.
  • Category 4 — UTS staff and student information refers to all information published on websites or webpages by UTS staff and students that relates to their role and /or area of teaching, research or study at UTS.
  • Category 5 — UTS controlled entities information refers to all information associated with the official business activities of UTS controlled entities that is published on websites of controlled UTS entities or within Category 2 information.
  • Category 6 — other organisations associated with UTS information refers to all information on any of the organisations that the University has agreed to host their websites or webpages on the UTSWeb.

Disclaimer refers to a legal statement which generally warns users of the potential risks associated with using the attached information, and states that the author of the disclaimer denies legal responsibility for any adverse consequence resulting resulting from the use of the information to which the disclaimer is attached. This is generally done as a measure of legal protection.

Footer elements refers to particular elements of information included in a footer, for example, last modified date, copyright attribution, and the link to the UTS homepage, are each a footer element. See below for an explanation of footer each elements.

Information means the content of webpages; parts of webpages; files such as PDF, Excel and images; or any other files that can be downloaded or viewed from the UTSWeb.

Owners of information refers to all persons who have delegated authority to both author and approve the content of information that is to be published on the UTSWeb.

UTSWeb includes all websites that contain the domain name uts.edu.au, or other names as registered by UTS from time to time.

UTS Web Standards refers to the agreed standards that ensure the practices associated with the publication and management of information on the UTSWeb are undertaken in a consistent and standardised way to enable compliance with legal requirements and UTS policies. The standards will be used as a single reference point to check compliance.

Application of the standard

Before the standard can be applied, it is necessary to identify the category of information being published, and who occupies the roles of Authorising Officer and Owner of Information (see above for definitions.)

All webpages published on the UTSWeb must display a footer, containing the footer elements required for the category of information being published. The following image identifies all the footer elements.

Example of footer elements

These elements are explained below. The required footer elements for each category of information are given in the Required footer elements section.

Explanation of footer elements

Specific footer elements must be included with particular categories of information. The footer elements established by the Footer Web Standard are:

Copyright attribution element

A copyright attribution element must appear in the footer of all webpages published on the UTSWeb. This element specifies the copyright ownership for the overall website, and must include the copyright symbol (©), the word 'copyright' and the name of the copyright owner. For example:

© Copyright UTS

Specific requirements for different categories of information follow.

Requirements for Category 1, 2 and 3 information

The copyright owner for Category 1, 2 and 3 information is always UTS and must be displayed as follows:

© Copyright UTS

No other copyright owner should appear in the copyright attribution element for Category 1, 2 or 3 information.

Requirements for Category 4, 5 and 6 information

Webpages classified as Category 4, 5 or 6 information must include a copyright attribution that specifies the copyright owner of the website. Authorising Officers should confirm the correct copyright attribution with the person who has overall authority for their website.

Attributing other copyright owners

Where a webpage includes information with a different copyright owner from the one specified in the footer, additional copyright ownership must be indicated by means of a copyright reference alongside the information itself. This requirement applies to all categories of information.

More information

The Copyright Web Standard (currently under development) will specify further copyright requirements under the Publishing on the UTSWeb Policy.

CRICOS provider code element

CRICOS stands for Commonwealth Register of Institutions and Courses for Overseas Students. All Australian educational institutions that offer courses to international students are required to be on this Register and must display their CRICOS provider code on information intended for these students.

Specific requirements for different categories of information follow.

Requirements for Category 1, 2 and 3 information

The CRICOS provider code for UTS is 00099F, and all webpages classified as Category 1, 2 or 3 information must include the UTS CRICOS provider code in their footer as follows:

(CRICOS Provider Code: 00099F)

Requirements for Category 4 information

Webpages classified as Category 4 information must not display a CRICOS provider number in footers.

Requirements for Category 5 and 6 information

Where particular Category 5 or 6 information is such that it should be displayed with a registered CRICOS provider code, the Authorising Officer for the website must ensure that the appropriate CRICOS provider code is displayed in the footer.

Webpages classified as Category 5 or 6 information must not display the UTS CRICOS provider code in their footer.

Last modified date element

The last modified date element displays the date (day, month and year) that the webpage was last published. The time of publication may be included after the date, if relevant. The last modified date must be updated whenever a webpage is changed and republished.

All categories of information published on the UTSWeb must include a last modified date in the footer. Specific requirements for different categories of information follow.

Requirements for Category 1, 2 and 3 information

For Category 1, 2 and 3 information, the last modified date element must include the text 'last modified', followed by the day, the month, and the year. For example:

Last modified 1 January 2006

Requirements for Category 4, 5 and 6 information

There are no additional requirements for the last modified date element for Category 4, 5 or 6 information, beyond those mentioned in the general information above.

Publication authorisation element

The publication authorisation element identifies the position or person who has overall authority for a website. All categories of information must include a publication authorisation element. Specific requirements for different categories of information follow.

Requirements for Category 1, 2 and 3 information

The publication authorisation element for Category 1, 2 and 3 information must state the position title of the person with overall authority for the website, as well as the name of the organisational unit. For these categories, specifying the name of a person in the publication authorisation is not permitted. Following is an example of a publication authorisation element for Category 1, 2 or 3 information:

Authorised by Director, Governance Support Unit

Requirements for Category 4 information published by academic staff

For Category 4 information published by academic staff, the publication authorisation element must state the name of the person who is the Owner of Information for the website. For example:

Authorised by Professor Jo Academic

Requirements for Category 4 information published by students

For Category 4 information published by students, the publication authorisation element must specify the subject coordinator who is responsible for the website, as well as the subject code, semester and year. An email link should be added to the subject coordinator's name so that they may be contacted by email if required. For example:

Authorised by Professor Jo Academic, Subject Coordinator, Subject code 999999, Autumn semester 2006

Requirements for Category 5 and 6 information

For Category 5 and 6 information, the publication authorisation element must state the position title of the person who has overall authority for the website, as well as the organisation name. For example:

Authorised by Director, INSEARCH

Email contact element

The email contact element enables users to contact the appropriate person in the event of an error or a concern about a webpage. All webpages published on the UTSWeb must include an email contact element in the footer.

The email contact element should include a link to an email address that may be accessed by the Authorising Officer or their delegate who administers the website. This email address must be checked regularly and all legitimate enquiries and concerns responded to promptly.

Feedback forms

An alternative to using a standard email address in the email contact element is to include a link to a feedback form. Contact IML for information about developing feedback forms. For further information about developing automated footers and/or feedback forms for your websites, contact IML.

Specific requirements for the email contact element for different categories of information follow.

Requirements for Category 1, 2 and 3 information

For Category 1, 2 and 3 information, the email contact element should link to a generic email address (such as utswebpublishing@uts.edu.au or info@law.uts.edu.au). Email addresses of individual staff members are not permitted. Generic email addresses can be created by ITD. One generic email address per organisational unit or per distinct website should be sufficient.

A Category 1, 2 or 3 information email contact element should be similar to the following:

Send comments about this webpage to Publications, GSU

Requirements for Category 4 information published by academic staff

For Category 4 information published by academic staff, the email address of the Authorising Officer for the website should be used in the email contact element. For example:

Send comments about this webpage to Jo Academic

Requirements for Category 4 information published by students

For Category 4 information published by students, the email address of the Owner of Information should be used in the email contact element. For example:

Send comments about this webpage to Jo Student

In addition, the email address of the subject coordinator should be added to the publication authorisation element, so that the subject coordinator may be contacted if a user wishes to raise a concern about the website. For example:

Authorised by Professor Jo Academic, Subject Coordinator, Subject code 999999, Autumn semester 2006

Requirements for Category 5 and 6 information

For Category 5 and 6 information, a generic email address is recommended, rather than that of an individual.

Link elements

Link elements refer to the links that must be included in the footers of all webpages published on the UTSWeb.

All categories of information must include links to the Publishing on the UTSWeb Policy (http://www.gsu.uts.edu.au/policies/webpolicy.html), to the UTS homepage (http://www.uts.edu.au/), and to an appropriate disclaimer.

Specific requirements for different categories of information follow.

Requirements for Category 1, 2 and 3 information

Webpages classified as Category 1, 2 or 3 information must include links to the following:

Requirements for Category 4, 5 and 6 information

Webpages classified as Category 4, 5 or 6 information must include links to the following:

Category 4, 5 and 6 information must also link to an appropriate disclaimer as required by the Disclaimer Web Standard.

Webpages classified as Category 4, 5 or 6 information must not link to the following UTS statements in footers:

  • UTS Disclaimer
  • UTS Copyright Statement
  • UTS Privacy Statement.

Required footer elements by category of information

The required footer elements for each category of information are given below.

Category 1, 2 and 3 information

Webpages classified as Category 1, 2 and 3 information must display a footer that contains:

Following is an example of required footer elements for Category 1, 2 and 3 information:

© Copyright UTS
(CRICOS Provider Code: 00099F)
Last modified 1 January 2006
Authorised by Director, Governance Support Unit
Send comments about this webpage to Publications, Governance Support Unit
Disclaimer | Copyright | Privacy | Web policy | UTS homepage

For consistency across UTS websites, the link elements which link to the disclaimer, copyright and privacy statements, the Publishing on the UTSWeb Policy and the UTS homepage, must be labelled with the names shown in the above example.

The layout and style of footers published with Category 1, 2 and 3 information must comply with the Web Style Standard (under development).

Category 4 information published by academic staff

Webpages classified as Category 4 information and published by academic staff must display a footer that contains:

Following is an example of required footer elements for an academic publishing Category 4 information:

© Copyright Jo Academic
Last modified 1 January 2006
Authorised by Jo Academic
Send comments about this webpage to Jo Academic
Disclaimer | UTSWeb policy | UTS homepage

The layout and style of footers published with Category 4 information will depend on the design of the website.

Category 4 information published by students

Webpages classified as Category 4 information and published by students must display a footer that contains:

Following is an example of required footer elements for a student publishing Category 4 information:

© Copyright Jo Student
Last modified 1 January 2006
Authorised by Jo Academic, Subject Coordinator, Subject number 9999999
Send comments about this webpage to Jo Student
Disclaimer | UTSWeb policy | UTS homepage

The layout and style of footers published with Category 4 information will depend on the design of the website.

Category 5 and 6 information

Webpages classified as Category 5 or 6 information must display a footer that contains:

Following is an example of required elements for Category 5 and 6 information:

© Copyright INSEARCH
Last modified 1 June 2005
Authorised by Director, INSEARCH
Send comments about this webpage to INSEARCH
Disclaimer | UTSWeb policy | UTS homepage

The layout and style of footers published with Category 5 and 6 information will depend on the design and style of the website.