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Names and titles
UTS PUBLICATIONS STYLE GUIDE

chair

see also language, sex and gender

use an initial capital when referring to a specific chair of a committee

The Chair of Academic Board is Professor Fisher.

lower case in generic instances

All committee chairs are invited to the meeting.

do not use 'chairman' or 'chairwoman'

collective nouns and names

whether to use a singular or plural verb with a collective noun/name depends on whether the meaning relates to the group as a whole or to the individuals within the group

The faculty is moving to new offices.

Faculty staff are involved in teaching new courses.

use the singular verb when using the name of an organisation (or similar)

The Student Services Unit is on level 6.

The committee has published its findings.

Woolworths is opening new shops.

companies and organisations

use initial capitals for the full name on first mention and the generic element on further mentions

Students can be accredited by the Nurses and Midwives Board. The board is responsible for registering nurses and midwives.

always use the name used by the owner

Australian Labor Party (in all other instances it would be 'labour')

World Health Organization (in all other instances it would be 'organisation')

countries and places

spell out names of countries

the United Kingdom
New Zealand

some country names can be shortened when used as an adjective

a UK-based company

use the spelling used by the country/place of origin

Pearl Harbor (in all other instances it would be 'harbour')

family names

Chinese, Malaysian and Singaporean names

generally the family name comes first

Ling Liong Sik is Mr Ling

Mahathir Mohamad is Dr Mahathir

Hong Kong, Korean and Taiwanese names

written in two parts with a hyphen (the family name comes first)

Kim Jong-il
Kim Dae-jung

particles in names

generally lower case (but check on an individual basis)

Hendrik van Hooijdonk
Leonardo da Vinci

Honour, His or Her

initial capital on 'His'/'Her' and 'Honour', which usually precedes 'Judge'

Her Honour Judge Bowen

Honourable, the

see also members of parliament

'the Honourable' is given to holders of such offices as parliamentary ministers, members of the Legislative Council and judges of the High Court

abbreviate with an initial capital and a full stop

the Hon. Jack Thomas
Senator the Hon. Graham Smith
the Hon. Sir William Deane

initials

no spaces or full stops

BM Phillips
T Jones

members of parliament

use the following style for members of parliament

prime minister

the Hon. Julia Gillard, MP, Prime Minister of Australia

state premiers

the Hon. Mike Baird, MP, Premier of New South Wales

chief minister

the chief minister of the Australian Capital Territory does not take 'the Hon.'

Andrew Barr, MLA, Chief Minister of the Australian Capital Territory

the chief minister of the Northern Territory takes 'the Hon.' (and note 'for the' not 'of the')

the Hon. Adam Giles, MLA, Chief Minister for the Northern Territory

ministers

in federal and state parliaments

the Hon. Anthony Albanese, MP, Minister for Infrastructure and Transport

senators

'Senator' precedes 'the Hon.' if the minister is a member of Senate

Senator the Hon. Penny Wong, MP, Minister for Finance and Deregulation

Mr/Mrs/Ms

it is not necessary to use Mr, Mrs, Ms: simply use the person's name

use Mr and Ms if the first initial/name is unknown (or other relevant mode of address) (do not use Miss or Mrs unless specifically requested to do so)

use titles (Dr, Professor, etc.) for people who have them

when asking for names use 'given name' (or 'first name') and 'family name' (or 'last name') ('first name' and 'last name' may not be applicable in some nationalities)

do not use 'Christian name' or 'surname'

postnominals and qualifications

see also university abbreviations

list postnominals (separated by commas) after the person's name in the following order:

  • national/international honours and awards shown in their order of precedence, ie the higher the honour the nearer it is placed to the person's name
  • Queen's Counsel (QC), Senior Counsel (SC) and Justice of the Peace (JP)
  • degrees/diplomas in chronological order (first awarded to last awarded)
  • fellowships
  • memberships
  • parliamentary designations (MP, MLA, MLC)

always abbreviate the degree name (no spaces or full stops) and include the abbreviation of the awarding institution in parentheses after the name

Professor O Little, AO, AM, JP, BA(Hons) (UNSW), LLM (Syd), PhD (UNSW), FTSE, MAICD, MP

include the awarding institution only once if a number of consecutive degrees have been awarded by the same institution

Professor D Felton, BA, MA (Syd)

honours and awards

honours and awards are shown in order of precedence

VC
Victoria Cross
KT/LT
Knight/Lady of the Thistle
AK/AD
Knight/Dame of the Order of Australia
AC
Companion of the Order of Australia
KCMG/DCMG
Knight/Dame Commander of the Order of St Michael and St George
KBE/DBE
Knight/Dame Commander of the Order of the British Empire
AO
Officer of the Order of Australia
DSC
Distinguished Service Cross
AM
Member of the Order of Australia
OBE
Officer of the Order of the British Empire
DSM
Distinguished Service Medal
PSM
Public Service Medal
OAM
Medal of the Order of Australia

fellowships and memberships

ASA
Associate of CPA Australia
CA
Member of the Institute of Chartered Accountants in Australia
CPA
Member of CPA Australia
CPEng
Chartered Professional Engineer
FACS
Fellow of the Australian Computer Society
FAA
Fellow of the Australian Academy of Science
FACE
Fellow of the Australian College of Educators
FACS
Fellow of the Australian Computer Society
FAHA
Fellow of the Australian Academy of the Humanities
FAICD
Fellow of the Australian Institute of Company Directors
FAIM
Fellow of the Australian Institute of Management
FAPS
Fellow of the Australian Psychological Society
FASSA
Fellow of the Academy of the Social Sciences in Australia
FBSE
Fellow of Biomaterials Science and Engineering
FCA
Fellow of the Institute of Chartered Accountants
FCN
Fellow of The College of Nursing
FCPA
Fellow of CPA Australia
FIEAust
Fellow of the Institution of Engineers Australia
FRAIA
Fellow of the Royal Australian Institute of Architects
FRACI
Fellow of the Royal Australian Chemical Institute
FRACP
Fellow of the Royal Australasian College of Physicians
FRACS
Fellow of the Royal Australasian College of Surgeons
FRANZCOG
Fellow of the Royal Australian and New Zealand College of Obstetricians and Gynaecologists
FRANZCP
Fellow of the Royal Australian and New Zealand College of Psychiatrists
FRACGP
Fellow of the Royal Australian College of General Practitioners
FRCNA
Fellow of the Royal College of Nursing Australia
FREng
Fellow of The Royal Academy of Engineering
FRS
Fellow of the Royal Society
FRSA
Fellows of the Royal Society of Arts
FTSE
Fellow of the Australian Academy of Technological Sciences and Engineering
HonFAIA
Honorary Fellow of the American Institute of Architects
HonFAPS
Honorary Fellow of the Australian Psychological Society
HonFIEAust
Honorary Fellow of the Institution of Engineers Australia
MACE
Member of the Australian College of Educators
MACS
Member of the Australian Computer Society
MAICD
Member of the Australian Institute of Company Directors
MAIPM
Member of the Australian Institute of Project Management
MAPS
Member of the Australian Psychological Society
MCN
Member of The College of Nursing
MIEAust
Member of the Institution of Engineers Australia
MIEE
Member of the Institution of Electrical Engineers
MIPAA
Member of the Institute of Public Administration Australia
MRACI
Member of the Royal Australian Chemical Institute
MRCNA
Member of the Royal College of Nursing Australia

UTS titles

use initial capitals for senior executive positions and Associate Professor and above (when referring to a specific person)

lower case titles such as coordinator, director and lecturer in generic instances

Contact the course coordinator for further information.

Dr Peter Phillips, a senior lecturer in the Faculty of Health, has resigned.

The centre has appointed a new director.

associate dean

use initial capitals when referring to a specific person

Associate Dean (Research) Professor Kent is a member of the committee.

lower case in generic instances

The faculty has appointed a new associate dean.

the portfolio follows in parentheses

Associate Dean (Teaching and Learning)

associate professor

use initial capitals when referring to a specific person

do not abbreviate to 'Assoc. Prof.'

Associate Professor Clara Phillips has joined the Faculty of Law.

lower case in generic instances

The academic procession was attended by five associate professors.

chancellor

always use initial capitals when referring to the UTS Chancellor

The new building was opened by Chancellor Brian Wilson.

lower case in generic instances

The role of the chancellor is an important one.

dean

use an initial capital when referring to a specific person

The Dean of the Faculty of Science, Professor Ann Smith, has resigned.

lower case in generic instances

The deans will meet on Monday.

deputy chancellor

two words (ie no hyphen)

use initial capitals when referring to a specific person

lower case in generic instances

Deputy Vice-Chancellor and Vice-President

always use initial capitals when referring to a UTS Deputy Vice-Chancellor and Vice-President

full titles are

Provost and Senior Vice-President
Deputy Vice-Chancellor and Vice-President (International and Advancement)
Deputy Vice-Chancellor and Vice-President (Research)
Deputy Vice-Chancellor and Vice-President (Education and Students)
Deputy Vice-Chancellor and Vice-President (Corporate Services)
Deputy Vice-Chancellor and Vice-President (Resources)

it is good practice to use the full titles but if short of space use the abbreviation

DVC (International and Advancement)
DVC (Research)

pro-chancellor

hyphenate

use initial capitals when referring to a specific person

lower case in generic instances

professor

use an initial capital when referring to a specific person

do not abbreviate to 'Prof.'

Professor Debra Morgan has joined the Faculty of Law.

lower case in generic instances

The academic procession was attended by five professors.

Pro Vice-Chancellor

always use initial capitals when referring to a UTS Pro Vice-Chancellor

The Pro Vice-Chancellor (Education) is responsible for the postgraduate strategy.

Note: The Pro-Vice-Chancellor (Indigenous Leadership and Engagement) has two hyphens in 'Pro-Vice-Chancellor'

Provost and Senior Vice-President

always use initial capitals when referring to UTS's Provost and Senior Vice-President

it is acceptable to shorten to 'Provost' (unless in a more formal or external publication)

Senior Executive

use initial capitals

Senior Executive comprises the Vice-Chancellor, the Provost and all the Deputy Vice-Chancellors

The Senior Executive met to discuss the new strategic plan.

also 'Senior Executive Meetings (SEM)'

Vice-Chancellor and President

always use initial capitals when referring to UTS's Vice-Chancellor

The Vice-Chancellor and President is Professor Attila Brungs.

it is acceptable to shorten to 'Vice-Chancellor' (unless in a more formal or external publication)

The Vice-Chancellor is giving a talk on Monday.