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UTS GENERAL RULES

Schedule G2 — Strategic Delegations

1. Financial

1.1 Budgets

1.2 General expenditure

2. Human resources and miscellaneous

2.1 Human resources

2.2 Approved Senior Executive alternates

2.3 Approved Council alternates

1. Financial

1.1 Budgets

Council has reserved to itself the authority to approve the annual UTS budget. Authority to allocate additional unbudgeted revenue, and/or approve unbudgeted expenditure items involving a change to the budgeted surplus/deficit, are delegated within the following limits.

Delegate Limit of change to budgeted surplus/deficit
Finance Committee of Council ± 20%
Vice-Chancellor ± 10%

Members of the Senior Executive (as defined in section 2.2 of this schedule), deans and directors have the authority to approve the reclassification of items of expenditure in approved budgets within their areas of responsibility.

1.2 General expenditure

Council has approved the following general expenditure delegations. All expenditure is to be within approved budget, within area of responsibility and aligned to the delivery of the UTS Strategic Objectives.

Band Delegate by position Limit
Band 1 Vice-Chancellor $10,000,000
Band 2 Provost
Deputy Vice-Chancellors
$2,000,000
Band 3 Vice-President, Advancement
Pro Vice-Chancellor
Assistant Deputy Vice-Chancellor
Chief Financial Officer
Chief Information Officer
Deans
Director, Australia-China Relations Institute
Director, Commercial
Director, Facilities Management Operations
Director, Human Resources Unit
Director, Institute for Public Policy and Governance
Director, Institute for Sustainable Futures
Director, Marketing and Communication
Director, Program Management Office
Director, Research and Innovation Office
Director, UTS International
University Librarian
$750,000
Band 4 Unit directors (not identified above)
University Secretary and Director, Governance Support Unit
Executive Director, Social Justice
Director, Centre for Health Economics Research and Evaluation
Director, Innovation and Creative Intelligence Unit
Assistant Director, Human Resources Unit
Associate deans
Deputy deans
Deputy Chief Financial Officer
Deputy Chief Information Officer, Infrastructure & IT Operations
Deputy Chief Information Officer, Strategic Planning and Architecture
Deputy Director, Institute for Public Policy and Governance
Deputy Director, Institute for Sustainable Futures
Executive Manager, Institute for Public Policy and Governance
Faculty managers (or equivalent position)
General Manager (Technical Services) (Faculty of Science)
Head of Web and Application Services
Heads of school/department/discipline (as titled for each faculty or school)
Manager, Audio Visual Services (Information Technology Division)
Manager, Business Development and Operations (Commercial)
Manager, Client Services (Information Technology Division)
Manager, Corporate Finance
Manager, Operations (Program Management Office)
Manager, Technical Services (Faculty of Engineering and Information Technology)
$250,000
Band 5 To ensure administrative efficiency of UTS operations: A delegate in bands 1 to 4, under Delegation 1.2, may authorise any employee under that delegate’s supervision to expend funds for and on behalf of, and in the name of, that delegate, which do not exceed these thresholds. Any authorisation may only be granted and exercised in accordance with guidelines (staff only) issued from time to time by the Chief Financial Officer, who must also maintain a register of authorisations. The Delegations Principles (refer Schedule G1) applying to the exercise of Council delegations apply equally to holders of authorisations to expend funds under bands 5 to 8. $50,000
Band 6 $20,000
Band 7 $10,000
Band 8 $5000

2. Human resources and miscellaneous

2.1 Human resources

(1) The exercise of human resource related delegations must be within the following parameters. Recruitment, appointment, remuneration and leave are subject to the relevant UTS enterprise agreement and human resources instruments. Approvals must be within budget and aligned to staff profiles in the agreed budgets.

(2) The following interpretations apply to human resource related delegations:

(a) Recruitment action is also known in the recruitment system as filling a vacancy.

(b) Appointment following recruitment is also known in the recruitment system as extending a contract offer.

(c) Setting remuneration is also known in the recruitment system as approving the salary package.

(d) Appointment by nomination/invitation is also known in the recruitment system as appointment without a competitive recruitment and selection process.

2.2 Approved Senior Executive alternates

Members of the UTS Senior Executive act for other members in their absence on urgent matters, as indicated below.

Executive member Delegations

(Refer to Delegations Schedule on Staff Connect or Public website)

First alternate Second alternate
Vice-Chancellor 3.1.1 (Council’s powers in urgent and unforeseen circumstances) Provost Not applicable
Provost 1.2, 1.7 (expenditure and revenue)
2.1, 2.5 (staff recruitment and appointment and relieving appointments)
1.1, 2.6 (travel and leave)
Deputy Vice-Chancellor (Education and Students) Deputy Vice-Chancellor (Corporate Services)
Deputy Vice-Chancellor (Corporate Services) 1.2, 1.7 (expenditure and revenue)
1.3 (capital works)
2.1, 2.5 (staff recruitment and appointment and relieving appointments)
1.1, 2.6 (travel and leave)
Provost Deputy Vice-Chancellor (Resources)
Deputy Vice-Chancellor (Education and Students) 1.2, 1.7 (expenditure and revenue)
2.1, 2.5 (staff recruitment and appointment and relieving appointments)
1.1, 2.6 (travel and leave)
Deputy Vice-Chancellor (Research) Deputy Vice-Chancellor (International)
Deputy Vice-Chancellor (International) 1.2, 1.7 (expenditure and revenue)
2.1, 2.5 (staff recruitment and appointment and relieving appointments)
1.1, 2.6 (travel and leave)
Deputy Vice-Chancellor (Education and Students) Deputy Vice-Chancellor (Research)
Deputy Vice-Chancellor (Innovation and Enterprise) 1.2, 1.7 (expenditure and revenue)
2.1, 2.5 (staff recruitment and appointment and relieving appointments)
1.1, 2.6 (travel and leave)
Provost Deputy Vice-Chancellor (Research)
Deputy Vice-Chancellor (Research) 1.2, 1.7 (expenditure and revenue)
2.1, 2.5 (staff recruitment and appointment and relieving appointments)
1.1, 2.6 (travel and leave)
5.1, 5.2 (research grants)
Deputy Vice-Chancellor (International) Deputy Vice-Chancellor (Education and Students)
Deputy Vice-Chancellor (Resources) 1.2, 1.7 (expenditure and revenue)
1.3, 1.5 (capital works and facilities management)
2.1, 2.5 (staff recruitment and appointment and relieving appointments)
1.1, 2.6 (travel and leave)
Deputy Vice-Chancellor (Corporate Services) Provost

2.3 Approved Council alternates

The following procedures apply in the absence of the Chancellor and Deputy Chancellor.

(1) The Chancellor will be deemed absent or unable to act in either of the following circumstances:

(a) when the Chancellor has so notified the Vice-Chancellor or University Secretary

(b) when the Vice-Chancellor so determines following reasonable inquiries.

(2) The Deputy Chancellor will be deemed absent or unable to act in either of the following circumstances:

(a) when the Deputy Chancellor has so notified the Vice-Chancellor or University Secretary

(b) when the Vice-Chancellor so determines following reasonable inquiries.

(3) In the deemed absence of both the Chancellor and the Deputy Chancellor the Chancellor's authority with respect to affixing the seal, taking executive action or approving any matter that Council has delegated to the Chancellor shall be exercised by a member of Council, not being a member of UTS staff, in the following order subject to their availability:

Chair, Finance Committee
Chair, Audit and Risk Committee
Chair, Physical Infrastructure Committee
Chair, Commercial Activities Committee
Chair, Social Justice Committee
Chair, Student/Council Liaison Group