The Secretariat provides administrative support and advice on policy and procedure for Council and Academic Board, as well as their standing committees and some executive committees.

Secretariat operations aim to ensure that the business of the University conducted through the committee system is facilitated in accordance with the UTS Act, UTS By-law, General Rules, Standing Orders, and relevant Council resolutions and committee constitutions. Committees, boards of studies and reference groups that are supported by the Secretariat are listed in the Committees supported by Secretariat table below.

To facilitate the work of these central decision-making bodies and committees, Secretariat committee officers are allocated a committee and project workload. Responsibilities include organising meeting times and venues, preparing agenda and agenda items, advising others on the preparation of agenda items, liaising with chairs and members, monitoring and facilitating the business of the committee, preparing briefing notes, drafting minutes, writing reports and undertaking follow-up action and correspondence.

The Secretariat also conducts formal university elections on behalf of the Registrar who is specified as the Returning Officer in the UTS Act. Information on elections, including contact details for inquiries, is available at UTS:Elections.

For advice about Secretariat activities, contact the Secretariat Coordinator. (See GSU staff and contact details for contact information.)

For a general guide and reference material on UTS committee functions, see the UTS Committees Guide.

Committees supported by Secretariat